Florida Universitària revolutionises its communication system with Microsoft 365

Florida Universitària, a leading educational institution, has taken a major technological leap by adopting Microsoft 365 and completely transforming its internal communication and collaboration environment. With the support of ENCAMINA, Florida has successfully delivered a digital transformation that serves as an inspiring example for other organisations looking to modernise the way they work.

Until recently, Florida Universitària had an intranet based on SharePoint OnPremise with very basic use, limited to functioning as a simple file repository. Communication and collaboration were hindered by the lack of evolution of the intranet, which was also incompatible with modern browsers.

Florida Universitària is determined to remain at the forefront of innovation and continue providing its educational community with an enriching and collaborative experience. In fact, this important step in its digital transformation is only the beginning. The institution has ambitious plans to further expand its adoption of technological solutions. The implementation of a new employee intranet/hub and process management through Power Automate and Power Apps are just some of its future goals.

Florida Universitària has demonstrated how the adoption of Microsoft 365, with the support of ENCAMINA, can boost communication and collaboration within an educational organisation.

With a clear vision and a strategic approach, it has succeeded in improving its internal processes, digitising its operations, and laying the foundations for a promising future 🤗

Faced with this challenge, Florida decided to take a firm step towards modernisation and digitalisation. The choice of Microsoft 365 as the ideal solution was no coincidence. For years, Florida has placed its trust in Microsoft, valuing its long-term approach, market leadership, and strong focus on the education sector.

The solution adoption process has been meticulous. From the outset, Florida Universitària understood the importance of involving every member of the organisation, which is why the process included a gamification plan through #FunEngagement tools to raise awareness and ensure a successful transition.

The results of Microsoft 365 adoption at Florida Universitària

The results of adopting Microsoft 365 have been impressive, and Florida has experienced a significant improvement in communication and internal collaboration:

• Tools such as Teams and SharePoint have enabled more fluid and efficient interaction among employees, fostering real-time collaboration and the exchange of ideas, with 63% of Florida users making use of shared workspaces, which is 30% above the average of similar Microsoft environments.
• The number of emails has been significantly reduced, and metrics show that these communications have shifted to Teams, where more than 2,300 channel messages, more than 116,000 chat messages, and almost 6,500 meetings have taken place.
• With the introduction of OneDrive, Florida employees have gained the ability to access their documents from anywhere and at any time, provided they have an internet connection. As a result, the number of documents stored in OneDrive has increased from 5 to 6.6 million files, while the total volume of stored files has grown by approximately 4.5 TB.

Florida Universitària’s plans for the future

Florida Universitària is committed to remaining at the forefront of innovation and continuing to provide its educational community with an enriching and collaborative experience. In fact, this important step in its digital transformation is only the beginning. The institution has ambitious plans to further expand its adoption of technological solutions. The implementation of a new employee intranet/hub and process management through Power Automate and Power Apps are just some of its future goals.

Florida Universitària has demonstrated how the adoption of Microsoft 365, with the support of ENCAMINA, can drive communication and collaboration within an educational organisation.

With a clear vision and a strategic approach, it has succeeded in improving its internal processes, digitising its operations, and laying the foundations for a promising future 🤗.